Why Windsor?

Forward. Together.  Discover a career that connects purpose with possibility. At the City of Windsor, our employees thrive in a collaborative environment that values organizational excellence, community impact, and offers competitive benefits that supports professional growth. Located in Southwestern Ontario on the banks of the Detroit River and Lake St. Clair, Windsor is just minutes from downtown Detroit, Michigan and the north shores of Lake Erie, which is home to over 25 local wineries, craft breweries and distilleries. Windsor boasts world class entertainment, state-of-the-art facilities, iconic food, temperate climate, magnificent waterfront parks & gardens and an innovative workforce with demonstrated capacity in automotive, advanced manufacturing, transportation, life sciences, education and tourism. With affordable living, a diverse community, and a growing economy, Windsor offers a lifestyle as fulfilling as the work we do. Come join a team that reflects the city it serves.

Duties and Responsibilities:

• Is responsible for a variety of clerical and administrative duties pertaining to the Fire Prevention Division.
• Carries out financial duties including but not limited to invoicing, processing payments, and creating receipts.
• Takes minutes during meetings; inputs updates into database, i.e. enter Section E’s for follow up, to-do-list, requests for inspection; prepares and prints reports after a fire for investigators; processes Disabled Lists; processes Freedom of Information Requests; processes Fire Investigation Report Requests; processes Lock Box applications and maintains the master list; forwards web site contact request forms to appropriate staff; circulating, mailing and printing fire safety plans as required; sends letters to owners regarding fire safety requirements and maintains that information; scans approved Fire Safety Plans and maintains the master list.
• Will answer phones; maintain address TAB and alphabetic filing system,  process mail; process Realtors/Lawyers Letters requests; enters issues into Facilities 360; monitors attendance and enters information into HRMS program; distributes incoming faxes; requests servicing on office equipment as required; maintains stock and supplies; prepares correspondence for Chief Fire Prevention Officer; maintains Fire Prevention phone lists; maintains departmental forms.

• Provides support and serve as Emergency Operations Center/Command Post scribe as required.
• Is subject to overtime call back in the event of a large scale emergency situation, regardless of the time of day. 
• Cross trains on all clerical positions within the Department and provide coverage as required.
• Will perform Occupational Health & Safety duties as outlined in the Corporation’s Health and Safety Program.  Will perform other related duties as required.

Qualifications:

• Must have an Ontario Secondary School Graduation Diploma plus one (1) year of post-secondary education in Office Administration, Public Administration, Business Administration, Political Science, Social Sciences, Sciences, Emergency Services, or related field from a Community College or Ontario Ministry of Education equivalencies;
• Must have over six (6) months of experience in a computerized office environment utilizing the Microsoft Office Suite of Products such as advanced levels in Word, PowerPoint, and Excel;
• Must hold and maintain a current, valid and lawful Class ‘G’ Driver’s License in accordance with the Highway Traffic Act, for the purposes of operating a City of Windsor vehicle and provide a driver’s abstract as a condition of employment;
• Must have excellent written and oral communications skills as well as strong public relations and organizational skills;
• Must be proficient in word processing with a minimum typing speed of 40 wpm;
• Must have excellent interpersonal skills and the ability to work with minimum supervision;
• Must have previous experience working with and recording minutes;
• Must have knowledge of municipalities, townships and communities within Windsor/Essex;
• Must demonstrate good judgment in answering inquiries from program managers, the public, partner agencies, clients and in determining when to refer queries to superiors, peers or partners;
• Must have the skills to work independently, establish work priorities and complete work assignments within prescribed time frames;
• Knowledge and experience with PeopleSoft HRMS, AMANDA, Crisys, IMS forms will be considered an asset;
• Previous experience working within an emergency environment will be considered an asset.

Physical Demands:

• The physical demands analysis associated with this job indicates a sedentary level of work.

• Only those applicants selected for an interview will be acknowledged
• We offer a smoke-free and scent-safe office environment
• Personal information is collected under the authority of the Municipal Act, c. 25 as amended, and will be used to determine eligibility for employment.